Microsoft Teams For Instructors

How to install and use Microsoft Teams on Windows 10

Microsoft Teams is a workspace-centered communication tool. It is an application that brings the entire workspace experience, including people, files, conversations or schedules/tasks, together in one place. It is a part of Office 365.

In order to use Microsoft Teams, you will require an Office 365 account with the right type of license plan. What this means is, you can’t access Microsoft Teams with a personal Officer 365 license.

Setting Up/Signing In

  1. Sign into Microsoft Teams
    Go to this link :, and sign in with your work/school account.
  2. Download the appropriate app
    You can now download Microsoft Team for your Windows PC, or for your Android or iOS devices. You can download the apps from here : You can also download Microsoft Teams as a web application. For this, simply go to

Getting Started With Microsoft Teams

Selecting a team and channel

The best way to get familiar with teams and channels is of course to start exploring and experimenting yourself. A team is collection of people, with files, tools, and conversations, all packed into one space. A channel is a distinct discussion topic within a team. It could be anything from personal or recreational conversation between the team members or more serious work related discussions.

  1. Click on the Teams icon.
  2. Select one of the teams.
  3. Select one of the channels and explore the ConversationsFiles, and Notes tabs within it.

Starting a new conversation


You may occasionally feel the need to introduce a new idea to team members. You can start a new conversation for this. Follow these steps:

  1. Select a particular Team and a particular channel within it. Alternatively, create a new channel by pressing the “+” icon below the team name.
  2. You should find the Start a new conversation box,
  3. Add your message in this box and hit Enter to send.

Replying to a conversation


All conversations are organized by dates and threads. This organizes the replies under the initial conversation making them easier to follow. To reply to a particular conversation follow these steps:

  1. Find the conversation thread that you want to reply to,
  2. Select Reply,
  3. Enter your message into the Reply box and hit Enter to send.

Mentioning someone via @mention

Messages directed at someone could possibly get lost amidst the chaos of the conversation. In order to ensure the other person sees your message, you can @mention them before sending the message. This way they will receive a notification of your message and will be able to find it later. Follow these steps:

  1. Find the Start a new conversation box or the Reply box, depending on where you want to mention the person,
  2. Type the @ symbol and type the first few letters of the person’s name,
  3. Select the right person from the Suggestions box,
  4. Repeat steps 1 through 3 for as many people you want to @mention.
  5. Type in the message and hit Enter to send.
  6. An @ should show up on the Team icon of the person you’ve tagged. The same will happen for you if someone @mentions you.

Other things you can do with Microsoft Teams

Search for specific messages, people and files

Being able to search for files, conversations and notes across teams and channels, makes Microsoft Teams better at what it does. Here’s how you can do it:

  1. In the search box, type the phrase/name you want to search,
  2. Click on the Search icon,
  3. Select the appropriate file/conversation from the search results.
  4. You may also filter the search results to suit your needs.

Create a class team in Microsoft Teams

Class teams have unique permissions and features for teachers and students. As owners of the team, teachers assign and review work and create channels and files. Each class team is also linked to its own OneNote Class Notebook.

Within the team, students:

    • Collaborate in group work channels

    • Share files

    • Turn in assignments

  1. Select Teams in your left rail to view your teams.
  2. Select Join or create team  > Create a new team.

3. Select Class as the team type.

4. Enter a name and optional description for your class team, then select Next. For example: Ms. Gustyte, 3rd period, meets in room 301.

5. Once you’ve created your class team, follow the steps to add your students and/or co-teachers as team members.